There is no fixed rate for furniture that is the same for every company. The amount you pay for a digital product passport is made up of several separate items: collecting and organizing product data, the platform that compiles the passport and hosts it for ten years, and the QR data carrier that is placed on or with the product. For furniture, there is an additional factor: the level of detail required for this product group regarding materials, origin, and repair options.
The largest cost item is usually not the platform, but the time it takes to collect data that is not yet centrally recorded. A manufacturer that already has material certificates, wood origin, and warranty conditions in a system is usually finished faster than a company that has to request this information per collection or per supplier.
Where the amount comes from
The platform portion of the costs usually depends on the number of products or product lines you register, and the subscription that fits with it. On our subscriptions page , you can see how that breakdown looks for different assortment sizes. In addition, the QR data carrier counts as a separate item: creating, securing, and linking the code to the correct passport.
Collection costs are more difficult to determine in advance, because they depend on your own administration. Companies working with a well-populated ERP or PIM system save time; companies that have to do a lot of manual research pay that time back in hours instead of in euros to a supplier.
What specifically affects the amount for furniture
The furniture sector typically has many variants within one model: different fabric types, colors, sizes, or bases. Each variant that must be separately identified may require a separate passport or a separate part of the dataset. The more variants, the larger the dataset and the higher the collection costs.
The position in the supply chain also plays a role. A manufacturer that designs and produces itself usually has direct access to material data. An importer who brings furniture from a third party to the European market must often first obtain that data from the original manufacturer, which involves extra time and thus costs. Which party in your situation fulfills which role is something the regulation itself distinguishes; in case of doubt, that is a question for a lawyer or the competent supervisory authority.
One-time and ongoing
Part of the costs is one-time: setting up the passport for the first time for an existing collection. Another part is ongoing: once a collection changes, a material changes, or a supplier changes, the passport must be updated. How often this happens depends on how quickly your assortment is renewed. For brands that introduce a new line several times a year, this is a recurring item; for brands with a stable, long-running assortment, it remains more limited.
It is therefore useful to ask a supplier not only about the startup fee, but also what a change afterwards costs. Some providers include this in the subscription, others charge it separately.
What you can ask about in advance
Before entering into an agreement with a supplier, it is useful to ask how the price breakdown works exactly: per product, per product line, or per collection, and what happens if there is a change in between. The same questions are relevant when discussing with the party that technically builds or hosts the passport; the knowledge base discusses per topic what that conversation can cover.
No specific amount for your situation can be given with this general information; it depends on your assortment, your current administration, and the choices you make. If you want a first impression before you start comparing prices, then our free quick-scan our free quick-scan in a few questions gives an indication of where your business stands. Through the explanation of our working method you can also see how the data we process becomes a passport.